The Simon Fairfield Public Library welcomes use of its facilities in keeping with its mission and vision. Any group making use of Library facilities must comply with the Library’s Patron Behavior Policy and behave in a manner that acknowledges the rights of others to a safe, peaceful, and respectful environment. Use of Library facilities shall not interfere with normal library activities, and Library sponsored events will always take priority.
The Main Floor
The main floor of the Library is always available on a first come-first served basis, except when in use for scheduled library programs—in which case staff will make every reasonable accommodation to relocate patrons.
- Adults are asked to make use of the Reading Room (West) if it is available.
- The Williams Room (East) is intended for children and young adults, but is available to all patrons if the Reading Room is already occupied.
- The Spooner Room is reserved specifically for young children and parents. Adults and teens without accompanying children are not permitted to loiter in this space.
The Wallis Room
The Wallis Room (Loft) is available to be used by small groups upon request and approval by Library staff. The person requesting use of the Loft will have to fill out a Wallis Room Application and will be held responsible for the orderly conduct of the group and for any loss of, or damage to, Library property.
The Carrick Room
The Carrick Room, which doubles as our main programming space, can be reserved for use by groups not exceeding 22 people upon application to the Director (see Carrick Room Application). The Carrick Room will not be available if it is set up and configured for a Library program. Applications for use of the Carrick room must come to the Director at least two weeks in advance. Other than what is noted on the application, Library property in the Carrick Room is to remain untouched. It is not permitted to enter any other room in the basement, except in order to go to and from the restroom. Use of the Carrick room after operating hours is reserved solely for groups directly affiliated with the Library or the Town of Douglas at the discretion of the Director. Organizations using the Carrick Room may be asked to either:
- Supply a Certificate of Insurance that meets the standards of the Town of Douglas Insurance Coverage Policy or
- Obtain and submit an Activities Release Form for each participant.
The following policies also apply to all individuals and groups using the Library:
- All groups and individuals using Library facilities are expected to return furniture, fixtures, and toys to their originating position and clean up after themselves.
- The Library is not responsible for lost, stolen, or damaged equipment.
- Authority to approve or deny use of Library properties lies with the Library Director. Appeals may be made to the Board of Trustees if the applicant is dissatisfied with the Director’s decision.
- All groups and individuals using the library must comply with all staff requests and directions promptly and respectfully.
- All events and gatherings at the library must conclude in a timely fashion so that clean-up is done before the Library closes.
- All events at the Library must be of a public and non-profit nature.
In light of its mission and vision, the Simon Fairfield Public Library permits tutoring and private instruction on the main floor of the Library in accordance with the following guidelines:
- Space on the Main Floor of the Library is available for tutoring on a first come-first served basis.
- Any fees that are negotiated for tutoring are between the tutors and students. The Library is in no way involved in fees charged. All arrangements, monetary or otherwise, must be made between the tutor and student outside the Library.
- Tutors may provide instruction to a maximum of two students per tutor, per session. Any sessions involving three or more students must take place in the Loft and be free for any to join.
- All tutoring sessions cannot exceed 1 hour.
- The Library does not sponsor, recommend, or assume liability for the work and/or activities of the tutor. The tutor is responsible for establishing communication and with students and their parents.
- Tutoring sessions must be scheduled to end at least 10 minutes prior to closing. Tutors must make sure that students have arranged for a ride home that will arrive before closing. The Library assumes no responsibility for children left unattended.
- It is preferred that the parent, guardian, or other responsible person remain in the Library while the student is being tutored.
- Tutors and students are subject to the Library’s Patron Behavior Policy.